Privacy Policy
Privacy Policy
for lawyers to clients and third parties (version 2021)
Your privacy is important to us.
Your personal data will be processed in accordance with the applicable data protection regulations, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 ("GDPR"), as well as this Privacy Policy.
This Privacy Policy indicates what personal data we process, for what purposes we process it, how we collect it, how long we keep it and with which third parties we share it.
- THE IDENTITY OF THE PERSON RESPONSIBLE AND HIS CONTACT DETAILS
- PURPOSES
- DATA SECURITY
- RIGHTS OF THE PERSONS CONCERNED
- UPDATES
1. THE IDENTITY OF THE PERSON RESPONSIBLE AND HIS CONTACT DETAILS
The person responsible for processing your personal data is the following legal entity, alone or jointly with the lawyers listed on our website https://www.kockspartners-law.be/en/home.html.
KOCKS & PARTNERS SRL
Avenue Legrand 41
B-1050 IXELLES
Company number : 0458.600.855.
If you have any questions regarding the processing of your personal data, you can contact us at any time:
- By mail to the above address with the mention "Data protection"
- By e-mail : info@kockspartners-law.be
- By telephone :02 626 14 41
2. PURPOSES
We process your personal data for one or more of the following purposes:
Assistance to customers
- Legal services
- Compliance with the laws and regulations applicable to the lawyer's profession
Internal organisation and management
- B2B Management
- Invoicing and accounting
Administrative matters relating to litigation
Communication and marketing
- Newsletter and other commercial communications
- Website
- Organisation of seminars and events
Assistance to customers
1) Legal services
Categories of personal data
For the purpose of providing legal services to our clients, we process the following categories of personal data: personal identification data (name, (business) address, e-mail address, telephone number), official identification data (ID card number, passport number, driving licence number, pension insurance number, car registration number, company number, VAT number, etc.), bank data (bank account number, method of payment) and data concerning your personal characteristics (date and place of birth, gender, language, nationality). On a case-by-case basis, we may also process other personal data that the customer provides us with during the handling of a case. We may also process special categories of personal data relating to convictions and criminal offences or medical (health) aspects.
The processing of this data enables us to provide legal advice, to draw up legal acts and documents, to represent our clients before the courts, arbitration courts, administrative bodies or other similar bodies, to assist in the negotiation and/or conclusion of contracts, to provide mediation assistance, to assist in police interrogations or other interrogations, to take on various mandates ( judicial administrator, debt mediator, administrator, etc. ), to provide legal training and to develop our marketing policy with regard to the sending of newsletters and other commercial communications.
Legal basis
The legal basis for the processing of personal data is as follows
- towards private clients (consumers): conclusion or performance of a contract for the provision of legal services (Article 6(1)(b) of the GDPR) ;
- with regard to the contact persons of professional clients (companies) and third parties: a legitimate interest in being able to provide legal services to our clients (Article 6, paragraph 1, letter f, GDPR).
Data collection
We collect personal data directly from the person concerned and/or through third parties.
Storage period
For the provision of legal services, we store your personal information for a maximum of five (5) years, plus a review period of one (1) year after the file concerned is closed.
Disclosure to third parties
If necessary, we communicate these personal data to the judicial and police authorities (i.e. courts, bailiffs, public prosecutors and police authorities). In addition, we disclose personal data to the opposing party's lawyer or lawyers in the context of defending the client's interests, at most to the opposing party if the latter is acting without legal assistance or, if necessary, to a replacement lawyer. If necessary, we also pass on personal data to banking or insurance institutions. By virtue of a court decision, we may be required to communicate these personal data to a technical adviser, expert or judicial mandatary (i.e. a notary, a judicial administrator, ...) appointed by judgment or ordinance. In addition, third parties with whom we work to store and manage our data also have access to this personal data (IT suppliers). A list of these third parties with whom we cooperate is available upon written request.
2) Compliance with the laws and regulations applicable to the lawyer's profession
Categories of personal data
In accordance with the laws and regulations applicable to the lawyer's profession, we process the following categories of personal data: personal identification data (name, (business) address, e-mail address, telephone number), national register number, identification data issued by the authorities (identity card number, passport number, company number, VAT number, etc.), financial data (transactions carried out for or on behalf of the client), personal characteristics (date and place of birth, gender, language, nationality), legal data (convictions, pending litigation, etc.), and any other personal data you provide us with in the course of processing your file.
Purposes
This data enables us to comply with our obligations in terms of anti-money laundering and anti-fraud legislation, to comply with a judicial or administrative order or to comply with the rules of the French-speaking Bar Association.
Legal basis
The legal basis for the processing of personal data is based on the legal obligations contained in the Act of 18 September 2017 on the prevention of money laundering and terrorist financing and on the restriction of the use of cash, as well as on other relevant laws/regulations [based on a legal obligation (Article 6(1)(c) of the GDPR) as well as on the legitimate interest to be vigilant against money laundering in the context of our legal services (Article 6(1)(f) of the GDPR)].
Data collection
We collect this personal data directly from the person concerned and/or through a third party.
Storage period
In accordance with the laws and regulations applicable to the legal profession, we store your personal information for a period of five (5) years plus a review period of one (1) year after each file is closed.
Disclosure to third parties
We share this personal data with the Bar Board. In addition, third parties with whom we work to store and manage our data also have access to this personal data (IT suppliers). A list of these third parties with whom we cooperate is available upon written request.
Internal organisation and management
1) B2B Management
Categories of personal data
In order to manage our office in a B2B environment, we may process your personal identification data (name, (business) address, e-mail address, telephone number), your financial data (bank account number, payment methods), your personal characteristics (gender, language) and any other information you provide to us in the context of the cooperation (e.g. information on profession and jobs).
This data enables us to enter into contracts with suppliers/business partners, including comparing suppliers, obtaining quotations and conducting pre-contractual negotiations, communicating with suppliers, managing orders placed and arranging payment.
Legal basis
The legal basis for the processing of personal data is as follows
- towards private suppliers or commercial partners (consumers): the conclusion and performance of a contract in (Article 6(1)(b) GDPR)
- in relation to professional suppliers or commercial partners (companies): a legitimate interest in organising our B2B management (article 6, paragraph 1, letter f GDPR).
Data collection
We collect this personal data directly from the person concerned and/or through a third party. Storage period For our B2B management, we store your personal information for a maximum of ten (10) years, plus a review period of one (1) year after the end of the activity.
Disclosure to third parties
We may share this personal information with government agencies, banks and insurance companies, accountants and auditors, and outside legal counsel. In addition, third parties with whom we work to store and manage our data also have access to this personal data ( IT suppliers). A list of these third parties with whom we cooperate is available upon written request.
2) Invoicing and accounting
Categories of personal data
For invoicing purposes and for our accounting obligations, we may process your personal identification data (name, (business) address, e-mail address, telephone number), your financial data (account number, method of payment) and data relating to the services provided.
This data enables us to draw up our invoices, keep our accounts and fulfil our accounting obligations, including the preparation of the annual accounts.
Legal basis
The legal basis for the processing of personal data is based on various legal obligations, such as those provided for in the Code of Economic Law (abbreviated as CEL; Art. I.1 CDE, Art. III.82 CDE, Art. III.89 CDE and Art. III.90 CDE). WER), in the Code of Companies and Associations (abbreviated: CCA; Art. 3:1 CCA; double-entry accounting), and in the Income Tax Code (abbreviated: ITC; Art. 320 ITC) (Article 6(1)(c) GDPR).
Data collection
We collect this personal data directly from the person concerned and/or through a third party.
Storage period
For our B2B management, we store your personal information for a maximum of seven (7) years, plus a review period of one (1) year after each financial year.
Disclosure to third parties
We share this personal data with our accounting department, public authorities, social security bodies, banks and insurance companies. In addition, third parties with whom we work to store and manage our data also have access to this personal data (IT suppliers). A list of these third parties with whom we cooperate is available upon written request.
Administrative matters relating to litigation
Categories of personal data
For the purpose of handling a possible litigation, we may process your personal identification data (name, (business) address, e-mail address, telephone number), your official identification data (identity card number, passport number, driving licence number, pension insurance number, registration number, ...), information on profession and employment, financial data, judicial data and any other information relevant to the (possible) litigation.
This data enables us to safeguard our legitimate interests in all forms of dispute resolution and to manage them.
Legal basis
The legal basis for the processing of personal data is based on the legitimate interest to protect the rights (contractual and non-contractual, legal and other) of our firm (article 6, paragraph 1, letter f GDPR).
Data collection
We collect this personal data directly from the person concerned and/or through a third party.
Storage period
For our dispute resolution purposes, we will store your personal data for five (5) years after the expiry of the last objection period (longer if necessary, e.g. to comply with legal obligations), plus a one-year review period.
Disclosure to third parties
We may share this personal data with government, judicial and police authorities, banks and insurance companies, our accounting office, external legal advisers, bailiffs and debt collection agencies. In addition, third parties with whom we work to store and manage our data also have access to this personal data (IT suppliers). A list of these third parties with whom we cooperate is available upon written request.
Communication and marketing
1) Newsletter and other commercial communications
Categories of personal data
For the purpose of sending newsletters and other commercial communications, we may process your personal identification data (name, (business) address, e-mail address, telephone number).
This information enables us to keep you informed of legal evolutions, to inform you about our products and services, to send you our Christmas card or other commercial communications.
Legal basis
The legal basis for the processing of these personal data is based on the legitimate interest in promoting our products and services to our customers (article 6, paragraph 1, sub-paragraph f, GDPR).
Data collection
We collect this personal data directly from the person concerned and/or through a third party.
Storage period
For the purpose of sending our commercial communications, we will keep your personal data for as long as you are one of our customers, up to a maximum of 7 years after the last file has been closed. Of course, you can unsubscribe from our communications at any time. In this case, we will stop processing your personal data for this purpose.
Disclosure to third parties
We share this personal data with suppliers of software that we use to send commercial communications. In addition, third parties with whom we work to store and manage our data also have access to this personal data (IT suppliers). A list of these third parties we work with is available upon written request.
2) Website
As far as our website is concerned, we would like to point out that the official website of our law firm does not use cookies.
3) Organisation of seminars and events
Categories of personal data
For the organisation of seminars and events, we may process your personal identification data (name, (business) address, e-mail address, telephone number), information about your profession and activity (function) and financial data (account number, method of payment).
This data enables us to offer you the opportunity to participate in our legal training sessions, seminars and other events.
Legal basis
The legal basis for the processing of personal data is based on the conclusion or performance of the contract for participation in the seminar or event (Article 6(1)(b) of the GDPR).
Data collection
We collect this personal data directly from the person concerned and/or through a third party.
Storage period
For the above-mentioned purposes, we will store your personal information for a maximum of seven (7) years, plus a verification period of one (1) year after the seminar or event.
Disclosure to third parties
We share this personal data with the co-organisers of a seminar and/or event and with suppliers of external venues where we organise a seminar and/or event. In addition, the third parties we work with to store and manage our data also have access to this personal data (IT suppliers). A list of these third parties with whom we cooperate is available upon written request.
3. DATA SECURITY
We have put in place appropriate technical and organisational measures to maintain the confidentiality of your personal information and to protect your information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
We have entered into appropriate contractual agreements with third parties with whom we work and we will not transfer your personal data outside the European Economic Area without ensuring that your data is afforded an equivalent level of protection there.
4. RIGHTS OF THE PERSONS CONCERNED
You may contact us at any time to exercise the following rights:
- Request for access or rectification of your personal data
- Request for erasure of your personal data
- Request to restrict the processing of your personal data
- Objection to the processing of your personal data
- Request for the transfer of your personal data
- Complaint if you believe that we are not acting in accordance with the applicable data protection legislation. You can also submit a complaint to the Belgian Data Protection Authority.
For these purposes, you can contact us at any time :
- By mail : at the address indicated at the beginning of this privacy statement with the subject line "Privacy"
- By email : info@kockspartners-law.be
- By telephone : 02 626 14 41
We respect any rights you may have with respect to your personal data in accordance with applicable legislation.
If you no longer wish to receive our electronic newsletters and wish to stop the processing of your data for this purpose, you can use the unsubscribe link at the end of each newsletter at any time.
With regard to the processing of data for purposes for which the legal basis for the processing of personal data is a legitimate interest on our part, you may ask us at any time for information on the balancing of interests that we have carried out in this context (for more information on processing and legal bases, see PURPOSES).
With regard to the processing of data for purposes for which the legal basis for the processing of personal data is a legitimate interest on our part, you may exercise your right to object to the processing of your personal data at any time, stating the reasons relating to your particular situation (for further information on the processing operations and legal basis, please refer to the PURPOSES section). We will stop processing your personal data unless we consider that there are legitimate and compelling reasons that outweigh the interests, rights and freedoms you have asserted.
For identification purposes, we may request a copy of the recto of your identity card.
5. UPDATES
This Privacy Policy may be amended from time to time in accordance with applicable data protection laws. You can always access the latest version at https://www.kockspartners-law.be/en/home.html.